A few weeks ago, a partner requested our assistance with a task that would typically take a skilled administrator about 20 hours to complete. This task was what one would describe as "tedious": it involved repetitive actions, carried a high risk of human error, and was necessary to complete. We agreed to help.
It took us 1.6 seconds.
No corners were cut in our process. In fact, the outcome was more accurate, reliable, and audit-friendly than anything a human could have achieved. We utilised the tools we’ve developed at Careberry—not only to save time but also to redefine what’s possible in social care administration.
After completing the task, I paused to reflect when a friend called me. He sounded frustrated because Care Quality Commission had published an inspection report of their service, which was pending an accuracy check. Had they made a mistake? Who knows!
This made me think more deeply: in an age where data is generated in real time through our conversations, typing, and tapping, how will legacy agencies like the CQC keep up?
For decades, compliance in social care has largely involved the repetitive task of filling out forms, often multiple times. Picture someone driving around the community, collecting half-completed Medication Administration Record (MAR) charts that are filled with illegible handwriting and are dated weeks earlier. These charts are then brought back to the office,where another person checks them for errors. This process doesn’t ensure compliance; it’s simply chaos in disguise.
Today, compliance operates in real time. The moment a carer finishes a visit, logs a note, or administers medication, it's recorded immediately, accurately, and transparently.
Later that same day, I had coffee with John Rennison, the CEO of 1st Home Care and Chair of the Home Care Association. He shared his vision of a future where staff don’t have to touch their phones during visits because the system automatically observes, records, and understands their work. He’s absolutely right. The future of care lies not in training people to document their activities, but in creating systems that document their work in real-time.
We’re at a crossroads.
On one side, forward-thinking care providers are embracing AI-powered tools and platforms like Careberry. They are discovering the potential of systems that not only support compliance but also integrate it into real-time actions, moving beyond retroactive paperwork.
On the other side, regulators are expected to shift away from static processes, outdated cycles, and decisions made without proper context. In other words, care providers and regulators cannot afford to have a mismatch in speed. Care is no longer a paper-based industry; it has evolved into a data-rich, people-first, tech-enabled ecosystem. Accuracy cannot be an afterthought, and technology should not merely be an add-on. It must serve as the operating system of modern care.
The reality is that technology alone does not resolve the challenges we face; rather, it is how we use that technology that truly makes a difference. When a task that once took 20 hours can now be completed in just1.6 seconds, it represents more than just efficiency. It signifies liberation and the reclaiming of time for care. It brings peace of mind to families and indicates that the sector can not only adapt but also take the lead in evolving.
Regulators must also evolve—not by abandoning scrutiny but by adopting tools that enhance scrutiny, making it smarter, faster, and fairer.
The future of care is being shaped in real-time. We owe it to everyone involved—carers, clients, inspectors, and families—to ensure that this future is accurate, transparent, and humane.
